Prepare your departure documents before leaving Vilnius. Check your home university’s requirements and final assessment dates.
Complete your courses
Complete all assignments, examinations and other required work for the courses in your final Learning Agreement. Check Moodle and lecturers’ messages for outstanding tasks.
If you cannot complete a course or examination before departure, contact the lecturer and your home coordinator promptly to discuss the next steps and possible effects on your credits. Keep your final Learning Agreement, including all approved changes.
Confirmation of Stay
Contact international@ehu.lt before departure. If your home university needs a Confirmation of Stay or separate arrival and departure forms, provide its template, submission deadline and requirements for digital documents or originals.
Dates confirmed by EHU must reflect your actual academic mobility period. Travel and tourism dates may differ. Report any change of mobility dates to both universities.
Transcript of Records
EHU provides a Transcript of Records showing your academic results and ECTS credits once results have been finalised.
Before departure, confirm the receiving email address and whether your home university needs the transcript directly from EHU. Check your name and final course selection.
The transcript may not be available on your last day if assessment or grade processing is still in progress. Consult the Erasmus+ Student Charter for the programme timeframe. If your transcript has not arrived when expected, contact the Mobility Unit with your full name, mobility dates and courses concerned.
Recognition at your home university
Your home university is responsible for recognising the exchange results in your degree programme. Submit your Transcript of Records and final approved Learning Agreement, including changes, through its required procedure.
Under the Erasmus+ framework, successfully completed activities agreed in the Learning Agreement are to be fully recognised by the sending institution without additional courses or examinations replacing those activities.
See Credit Transfer and Recognition for EHU information on ECTS and grade conversion. Contact the Mobility Unit if your home university needs an explanation of a transcript entry.
Accommodation checkout and university items
Agree checkout with the accommodation team or landlord. Check notice periods, key return, outstanding charges and deposit-return arrangements.
Return library books and other university property. Retain payment and deposit records until settlement is complete.
Feedback and Erasmus reporting
Complete the feedback questionnaire sent by EHU and any Erasmus+ participant report or other reporting requested by the institution administering your grant. These may be separate requirements.
Departure checklist:
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Complete assessments and check outstanding results.
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Retain your final approved Learning Agreement.
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Arrange your Confirmation of Stay and any required originals.
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Confirm where your Transcript of Records should be sent.
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Complete accommodation checkout and return borrowed items.
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Complete EHU feedback and applicable grant reporting.
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Submit academic documents to your home university for recognition.
Prepare your departure documents before leaving Vilnius. Check your home university’s requirements and final assessment dates.